NJ State of New Jersey
Department of Human Services
Division of Mental Health and
 Addiction Services
New Jersey Substance Abuse Monitoring System(NJSAMS)                
Elizabeth Connolly Valerie L. Mielke Brian G. Regan
Acting Commissioner Assistant Commissioner Assistant Director
Department of Human Services (DHS) Division of Mental Health and Addiction Services (DMHAS) Office of Information Systems

Enter your Userid and Password

Dear Provider,

In an effort to improve our customer service, we have released a new online customer service ticketing system. Please use this new system to submit any issues you may experience. You will be assigned a ticket number so you can track the status of problem resolution. The link can be found under the “Help” menu.


Brian G. Regan
Assistant Director
NJSAMS supports Internet Explorer 8.x or higher. If your browser is older, you may have trouble accessing web site features properly. You can determine the version of your browser by choosing "Help" at the top of your browser window, then select "About" (your browser).
Office of Information Systems - OIS
Division of Mental Health and Addiction Services - DMHAS

NJSAMS Downtime Notification
Please be advised that
NJSAMS application will not be available between Friday Oct 21st 8 PM EST and Saturday Oct 22nd 10 PM EST due to maintenance of electrical system at the Rutgers data center. We apologize in advance for any inconvenience this may cause, and appreciate your kind understanding and cooperation.
EHR Import Notification
EHR Import - Phase I is scheduled to release in late February, 2017.
For information about HL7 Specification that NJSAMS support in Phase-I,click: HL7 Specification
For sample HL7 file, click: HL7 Sample
Dear Providers,

Please click here for DSM-5 changes in NJSAMS as several providers were not familiar with the clinical update regarding 0.5-Early Intervention and the “At Risk” status of a consumer who does not meet DSM-5 criteria for any diagnosis.
  • NJSAMS 3.4.2 has been released on 09/26/2016!! Please find the Release Content Letter (RCL): NJSAMS 3.4.2 RCL
  • NJSAMS has been released on 07/15/2016!! Please find the Release Content Letter (RCL): NJSAMS RCL
  • NJSAMS 3.4.1 has been released on 07/01/2016!! Please find Release Content Letter (RCL) : NJSAMS 3.4.1 RCL
  • NJSAMS has been upgraded to version 3.4 featuring Managed Care!! Please find below, documents related to NJSAMS 3.4 Release
  • NJSAMS 3.4 Release PowerPoint   State Administrative PA   IME Update for Providers
  • Letter to IME Affiliated Providers - Change in IME Timeline for Medicaid Prior Authorization (PA). please click on link below
  • Change in IME Timeline
    NJSAMS Quarterly Webinar
    NJSAMS’s 2016 quarterly webinars will be organized on Nov 17th. Registration link will be posted 3 weeks prior to these dates.
    NJSAMS Release Notes
    Details of maintenance fixes of June 9, 2016 NJSAMS release can be found at: NJSAMS Release Notes
    Details of the new features of May 23, 2016 NJSAMS 3.4 release can be found at: NJSAMS 3.4 Release Notes
    Details RRI removal and maintenance fixes of February 1, 2016 NJSAMS 3.3.1 release can be found at: NJSAMS 3.3.1 Release Notes
    Details of the new features and maintenance fixes of January 19, 2016 NJSAMS 3.3 release can be found at: NJSAMS 3.3 Release Notes
    Details of the new features and maintenance fixes of November 10, 2015 NJSAMS 3.2 and November 24, 2015 NJSAMS release can be found at: NJSAMS Release Notes
    NJSAMS complete user manual can be found at: NJSAMS User Manual for Providers
    DSM-5 user manual can be found at: DSM-5 User Manual
    Maintenance Fixes ( 3.0.1, 3.0.2, 3.0.3, 3.0.4, 3.1.0,, 3.2, and 3.3.2)
    Mar 28, 2016
  • DOB hotfix: If last two digits of client's year of birth is entered, system is taking current century.

  • Nov 14, 2015
  • SBIRT is no more a funding source in NJSAMS

  • Nov 10, 2015
  • Legal Disclaimer pop-up at the time of login has been fixed to display only at successful login

  • Adding a new Status code for “Discharge-in-Progress” to all Summary Admission Reports (Statewide, Agency and County)

  • Date of Birth not to allow future date

  • For Fee For Service consumers’ discharge date cannot be prior to service (Claim/bill) date

  • IME User Role only:

  • 1. To display Authorization Number in export to Excel for “Referral by IME” under Referral Client List.
    2. if dates are entered no need to select other search criteria such as Client ID, Last Name or SSN.
    3. Report for IME Managed Initiatives’ Assessment Authorization which is issued to services providers.

    Sep 21, 2015
    An assessment authorization fix has been updated in NJSAMS based on the issue reported by IME and help request ticket #22525 from Ticket Management System (TMS).

    Sep 15, 2015
    Choosing Sitelocation, Initiative and Service Date: Service providers will be allowed to choose sitelocation, initiative and Service startdate while request being sent to IME for a authorization.
    MATI Eligibility: MATI eligibility rules have been revised.
    DSM IV: DSM IV has been unlocked for admitted clients.

    July 22, 2015
    Enable Medicaid: Medicaid option “Yes” is being disabled by the system if client’s FPL is greater than 133%. This issue has been resolved in 3.0.4 release by enabling Medicaid option “Yes” if client’s FPL is greater than 133%.

    July 15, 2015
    Enable Discharge: Discharge section is being locked and prevents service providers to edit this section if client’s discharge date is back-dated to more than 30 days. This issue has been resolved in 3.0.3 release by enabling discharge section for 90 days from client’s discharge date.

    July 9, 2015
    Enable DASIE: DASIE is being locked once the client has been admitted. Service providers were unable to change client’s eligibility while client being treated. This issue has been resolved by un-locking the DASIE in 3.0.3 release. DASIE will be locked only if client discharge process has been initiated.

    July 6, 2015
    Assessment Authorization Approved list: Assessment Authorization Approved list was displaying unapproved assessment requests with an authorization number of “None”. The issue was, if provider obtained treatment authorization for the client, before IME approves the same client’s assessment authorization, it was moved to approved list. This issue has been resolved in 3.0.2 release.

    July 1, 2015
    Message Queue: At service provider end, message queue was listing all clients who have messages regardless of whether the consumer is in their agency or not. This issue has been resolved in 3.0.1 release.

    This notice accompanies a disclosure of information concerning a client in substance use treatment made to you with the consent of such client. This information has been disclosed to you from records protected by Federal confidentiality rules (42 C.F.R. Part 2). The Federal rules prohibit you from making any further disclosure of this information unless further disclosure is expressly permitted by the written consent of the person to whom it pertains or as otherwise permitted by 42 C.F.R. Part 2. A general authorization for the release of medical or other information is NOT sufficient for this purpose. The federal rules restrict any use of information to criminally investigate or prosecute any alcohol or drug abuse client.

    For any help regarding NJSAMS, please contact call center at 609-777-2164.
    HIPAA Password Compliance

    The HIPAA Privacy Regulations require that appropriate administrative, technical, and physical safeguards are in place to protect the privacy of protected health information. To meet this requirement, New Jersey Substance Abuse Monitoring System(NJSAMS) has implemented a change to the password policy for all accounts used for accessing the NJSAMS web site.

    The following represents the minimum requirements for your NJSAMS password.

    • Password complexity: Must not contain significant portions (three or more contiguous characters) of your User Id, must be at least eight (8) characters in length, must not use control characters and other non-printing characters, and must contain characters from at least three of the following four categories arranged in any order.
      • English uppercase characters (A through Z)
      • English lowercase characters (a through z)
      • Base 10 digits (0 through 9)
      • Non-alphabetic characters: ~!@#$%^*&;?.+_
    • Maximum age: All passwords must be changed at least every sixty (60) days.
    • History: Set at six (6), meaning the password needs to be set six times before it can be reused.
    • Account Lockout Threshold: After five (5) unsuccessful attempts to enter a password, the involved user-ID will be temporarily disabled for five (5) minutes after which the account will be automatically unlocked.
    Guide to Creating A Secure Password
    Passwords must be a minimum of eight (8) characters long and alphanumeric. Passwords should not be based on one's user name, actual name or any dictionary name; i.e., a good password should not contain standard words. The longer your password is the more secure it will be.